How to setup a fantasy game on MyClubtap?

This information is for Game Admin(s) only, looking to set-up and administer fantasy games for their Club, League or Tournament.

This information is relevant for the set of all sports fantasy platform of MyClubtap, with key sports related changes expected on the respective screens of the platform.

To be able to set-up and run your fantasy games, you are required to have an ADMIN Account and be able to action the below information.

• Signup to get an Admin account on 'Start Game' of the Sport:
• Cricket
• Football
• Bowls
• Basketball

• Add Admin Account Details, Personal Details, Confirm Authorization and Accept Terms of use;
  

• Password must include characters (both upper and lowercase), a number and a symbol;
• Submit the form to create your MyClubtap Admin account;
• Check your email (spam/junk) folder for your verification email;
• Copy and paste the verification link in your browser or click on the verification link to verify your account;
• Your account must have been verified before you can login and access the game;
• Login on the Sport platform:
  
• Cricket
• Football
• Bowls
• Basketball
• Click on your profile picture (top-right corner) to access the 'Admin' link;
• You can also directly login to your Admin Account here;
• Admin Account allows you to access the Lobby/Platform (as a normal member) on the front-end as well.

• Login on your MyClubtap Account;
• Click on 'Admin Portal' link under your image at the top-right corner, which should directly take you to the admin portal (admin account) of your game.

Click on the Green + button to 'Start a New Game' and click on the Yellow 'i' icon for more information about the account hub.

Fill in the basic information about the new game to create the new game account

Your new game account has been setup, which now allows you the links to access the admin portal for your game, to setup and manage your fantasy game.

• Click on profile image to manage your Account profile details and logout;
• Click on the Game Name or Admin Button (Red Button) to access the Admin Portal of the game;
• Click on the arrow next to Actions to access settings for Game Activation and Game Status.
• Access helpful information through the Intro, Guides and Watch buttons at the bottom.

Settings section allows you to setup and manage all core settings required for the setup of your game.

Add basic details to keep game members informed about your game.

Game Details

• Set a Game Name (Example: ABC Fantasy 2023/24)
• Upload Game Logo (Dimension: 90px x 90px, File Size < 5mb)
• Press 'Submit' to confirm.

Timezone

• Select the timezone your game is based in.

Welcome Message

• Set a welcome message for members.

Terms & Conditions

• Set your own Terms & Conditions, which members are REQUIRED to accept before accessing your game.
• If no Terms & Conditions are set, members can directly access the game's welcome tour and join the game.

Game Admin

• Add contact details for the administrator of your game, which is accessible to members in-case they need help.
• Un-tick the 'First Name' and/or 'Email' box to hide the Full Name or Email from the game members.

Social Links

• Add social links for your own club or league (if available).

Set and confirm the core game structure settings of your game. You can edit your game structure settings to your liking or continue using the default settings.

Team Size

• Default Team Size is set to 11 players per team.
• Should you like to use a different Team Size, select one of the available Team Size structure (6, 7, 8, 9, 10 or 11 players per team) for your game.
• Press 'Submit' to confirm.
• Do not change this setting once this has been set and the game is active.

Player Limits (Team Size) & Team Selection Mode

• Select the type of team 'Selection' mode you would like to have for your game
  

• Position Based Selection Mode (Default)
  

• In this mode, your game requires members to pick players based on the set player limits for each position.

• You can set your own minimum and maximum players allowed per positions.
  

• Minimum cannot be lower than 1 and Maximum cannot be higher than 5 (per position).
  

• If no change is required, you can leave the default limits as currently set below.
  

• Press 'Submit' to confirm.

• Position Free Selection Mode
  
• In this mode, your game does not require members to pick players based on the set player limits for each position.
  
• There is no requirement for you to set player selection limits for each position.
  
• Members can select unlimited players from a certain position to pick their fantasy team.
  
• This mode makes your game independent of position based restrictions.
  
• You must press the 'Save' button to confirm.

• NOTE: Once your game has been activated and a member has picked and submitted a fantasy team, the selection mode of the game cannot be switched around to the other mode.
  

Salary Cap

• Set the 'Salary Cap' allowed for members in your fantasy game (Default is set to $100m).
• Use the slider to set the Salary Cap between $50m to $150m.
• Press 'Submit' to confirm.

Trades

• Set the 'Trades' allowed for members in your fantasy game (Default is set to 20).
• Use the slider to set the Trades allowed between 0 to 100.
• Press 'Submit' to confirm.

Game Privacy

• By default, all games are set as 'Public', which means they are accessible to all MyClubtap Members.
• You can make your game 'Private', which will require all members to enter the games unique privacy code to join the game.
• Change the settings from 'Public' to 'Private' and press 'Submit' to confirm.
• If set as 'Private', your game privacy code is auto-generated and can be accessed under the 'Private' filter setting. Ensure to share this with your members for them to be able to join your fantasy game.

A default player fantasy value system is already set for your use, so you can select one of these values while creating Player records.

Divide your game into Rounds, whereby your game starts at the Start Date/Time of Round 1, stays locked out for trading while a Round is In-Progress and then allows members the opportunity to trade players between Rounds.

About Creating & Managing Rounds

• You must divide your fantasy game into Rounds.
• The duration of a 'Round' can be set as anything that suits you (a few hours, a day, multiple days, weeks, months).
• A minimum of 1 Round is required for game setup.
• Allow for enough time for yourself to perform your match score updates within that time period.
• To create Rounds, a Round Start Date, Round Start Time, Round End Date and Round End Time is required.
• 2 different Rounds cannot/should not have the same 'Start and End Date/Time'.
• While a 'Round' is 'In-Progress', the game will stay locked, with no Trades allowed during that time-period.
• The time-period between any 2 Rounds, is the 'Trade window', during which members can make 'Trades' (i.e. Transfers) in their fantasy teams.
• Each Round MUST be unique and should not clash with the next Round.
• You can use the 'Manage Rounds' section to manage Round settings.

Example

• If a game is set to run over 4 weeks, with matches played only on Saturdays (9am - 6pm), you could create 3 'Rounds', with each Round Start Day/Time set as Saturday - 9am and Round End Day/Time set as Monday - 9am.
• It means that your game will stay locked between 9am (Saturday) to 9am (Monday), with no Trades allowed during that time-period and allowing you sufficient time to perform your score updates within that time-period.

Comps are the names of Competitions (or Grades/Tournament) that each of your 'Teams' plays under.

• Comp names are used to associate with a 'Team' name and setting up 'Comp' based Point System.
• Example: If 'Team A' plays under Comp 1, so create a Comp named 'Comp 1'.

Teams are the name of each of your 'Team' at your club, while creating a 'Team' name, you must associate the team to a 'Comp'.

• Team names are used to create 'Fixtures' for Scoring and associating them with Player records.
• Example: If 'Team A' plays under Comp 1, so associate the team to 'Comp 1' and so on.

Allows you to setup your own fantasy point system for all categories and Comps (i.e. Grades / Team based point system). You can choose to keep it simple or go advanced based on your requirement.

About Point System

• A default Point System is set for your game.
• You can edit the point system for all available categories (if/as required).
• You can only set/edit the 'Point System' before the start of your game (i.e. Start Date/Time of Round 1).
• You can edit and set a different Point System for individual 'Comps', which flows down to the 'Teams' associated with that 'Comp', allowing you to have a different point system for different 'Teams'.

Advanced Options

• Copy: It allows you to copy the Point System from one 'Comp' to another.
• Multiplier: You can use this to increase/decrease values of all fields within a Point System, instead of changing individual fields.
• Reset: To go back and set the default value system.

Minimum Limits (for CRICKET only)

• No Strike Rate & Economy Rate based calculations will happen in cases where the minimum limits are met on the entered score data. You can do this by setting the minimum limits as follows:
• Minimum ball faced
• Minimum overs bowled

Controls section allows you to setup and control additional features for use within your game.

Allows you to manage the number of members who can join your game (unlimited).

• By default, 20 users are allowed to join the game.
  

• Set a number on the available space and press submit to confirm.

• Space to set 1 business as the naming rights / branding (partner) with access to exclusive branding space and visibility through your fantasy game.
• Add Business Name, Website URL and Upload Logo (Dimension: 500px x 500px, File Size < 10mb).
• Branding applied on Pitch, Round View, Game Bar, Match Scorecards, Player Cards, Player Profiles, etc.

• Activate and manage all Powers for your game.
• You can set your own limits on the number of free trades allowed to users in your game.
• You can set your own limits on the use of powers in your game.

• Create Sponsors

• Add unlimited sponsors on the 'Sponsors' section within your game lobby.
• Sponsor Name.
• Sponsor Website URL (link).
• Sponsor Social Links for Facebook, Twitter, Instagram (full links required).
• Sponsor Logo (Dimension: 500px x 500px, File Size < 10mb).
• About Sponsor (Short Description).

• Manage Sponsors

• Edit/Delete Sponsor records.
• Mark a Sponsor as 'Featured', to add a 'Featured' tag on the Sponsor listing (optional).

• Create Notifications

• Create notifications for members about your game.
• Members can access them by clicking on the 'bell-icon' on My Team and Dashboard.
• Members can access them by accessing the 'Notifications' section on the game lobby.

• Manage Notifications

• Edit/Delete Notifications (as required).

Create and manage unlimited player records for your game.

Create Players

• Create player records by setting the required fields (First Name, Last Name, Position and Fantasy Value).
• Add additional details like Team Name, Bat & Bowl Styles, Player Photo, Sponsor Name, Sponsor Link and Player Description.

Manage Players

• Click on 'Manage' to access the Edit, Delete and Deactivate functions.
• You can edit player records till a player record is not in-use (picked in a team or fixture).
• You cannot (must not) delete/deactivate a player record that is in-use.

• View the 'Teams' a Player is associated with in the game.

Create Player Availability

• Create a list of players who are unavailable during the course of your game.
• Unavailable Players have a 'Red' dot displayed next to their name on the players selection list on the game lobby.
• This list helps you keep your users informed on when the players are (would/could) be away.
• This helps the game members to make informed decisions of making the right picks for their fantasy teams.

Manage Availability

• Edit/Delete already created records (as required)

• Import players using a .CSV file.
• Download the example file and follow instructions on how to import players in bulk using the import function.

Players Photos

• Ability to manage Player Profile photos for individual player records.
• Ability to manage Player Profile photos in bulk.

Bulk Upload Player Photo (Team Based)

• Using this method, you can set 1 photo to all 'Player' records associated with a 'Team' name.
• Select Team.
• Browse & upload image.
• Submit

Manage Player Profile

• Click on 'Manage Image'
• Avatar (Male/Female): Default 'Avatar' image is selected, you can change Male/Female as needed.
• Upload Image: Browse, Upload and Submit a player photo

• Detailed overview of all statistics of a Player
• Ability to Sort & Search

• Provide a comparison between a players 'Starting' and 'Current' Fantasy Value.
• Players value at the time of first Fixture score update for the player is considered as the 'Starting' value of a player.

• Provide a breakdown of fantasy points scored by each Player in each Round.
• Ability to Sort by Round Numbers & Search.

• Provide a list of Player records that have not been picked in any fantasy team.
• Ability to 'Delete' such Player records in bulk (if needed) or individually.

• Provide free access to Player Charts for all players.
• Charts are based on performances across Rounds in the game.
• This is MCT PRO feature for members in the game.

• Ability to create a listing of individual player sponsors.
• Information shows on the Player Sponsors page on the game menu.

Create Player Sponsors

• Select Player Name
• Player Sponsor - Name
• Player Sponsor - Website
• Player Sponsor - Facebook URL
• Player Sponsor - Twitter URL
• Player Sponsor - Instagram URL
• Player Sponsor - Upload Logo
• Press Submit to confirm

Manage Player Sponsors

• Click on 'Manage' and 'Edit' to make changes to an entry or 'Delete' an entry.
• Press 'Submit' to save your changes.

Create and manage unlimited fixtures for your game.

• Create fixtures for each 'Team' in which the players of your club/league would be playing.
• You MUST create a separate Fixture for each team.
• You MUST set the Start Date, Start Time, End Date, End Time for each Fixture, as this determines which 'Round' that fixture is a part of.
• Scores for a Fixture are considered to be a part of the 'Round' that Fixture falls under based on it's Start Date & Time.
• You can create matches in one go, or create at-least 1 now to proceed.
• Use the Import Fixtures function to import your list of Fixtures (Coming Soon).
• Make sure to create all matches before the start of your season, or create upcoming matches before the lockout (start) of each Round.
• During the season, you can make score entries through each fixture, more details on how to perform score entries would be made available soon.
• Example: For a match between Team A and Team B, YOU MUST create 2 separate fixtures, one each for Team A and Team B. Do not add all players from both teams into the same fixture.

Allows you to manage the score entries to your Fixtures.

• Create Squad
  

• Click on 'Create Squad' to add players to the squad.
• You can add players in 2 ways, 'Add Multiple Players (Filter View)' or 'Add Individual Players (List View)'.
• Add Multiple Players (Filter View): Search and select the players from the list and press Submit to add players to the Squad list for the match.
• Add Individual Players (List View): Sort the list by Player Name (or Team Name) and click on the '+' green button to keep adding players to the Squad list for the match.
• A minimum of 5 players MUST be added to the Squad list for you to access the 'Scorecard' for your score updates.

• Scorecard

• Once you have added players to the Squad, you can now click on the green 'Scorecard' button to access and enter match scores and manage match status.
• Enter the scores for the required field and press 'Submit' to save your score data.
• Enter other optional match details like Scorecard Source, Link, Fall of Wickets and Match Reports.
• Select the 'Player of the Match' and 'Match Result' for the Fixture (if applicable for your game).
• Set the Match Status as 'In-Progress', while you continue to enter/update your scores.
• Only set the Match Status as 'Completed', once you have completed all score updates and do not require any further changes.
• Once a Fixture is marked as 'Completed', the Rankings and Player Values are finalised and updated automatically.
• NOTE: Marking a Fixture as 'Completed', is a non-reversible action, once confirmed, this cannot be reversed.

• Shows you the list of Fixtures which have been marked as 'Completed'.
• Allows you to edit/manage additional (non-required) details within Fixtures.

• Import players using a .CSV file.
• Download the example file and you must follow instructions on how to import fixtures in bulk using the import function.

Manage members (participants) of the game.

• View the list of members who have joined your game.
• Members who have clicked on 'Join' to access the game are considered as 'Member' of the game.
• You can access Members Name, Email, Phone and Registered Date.

Manage

• Click on 'Info' to view Member details (Name, Email, DOB, Phone, Fantasy Team Name).
• View which member has picked (submitted) their fantasy team in the game.
• Suspend access to the game for members.

Button: Suspend Access

• Click to 'Suspend' access of unknown members.
• Once suspended, the member can only add the Hub to his 'My Games', however, he/she cannot access the game on which the suspension has been applied.
• Suspended members are prompted to reach out to the game admin for further assistance.
• Suspending members does not delete their account or their fantasy team (if they have already picked/submitted a team).

Fees Collection > See Billings > Pricing section for the below

• If collecting Game Pass (Entry Fees) yourself, you can mark the Members as 'Paid/Unpaid' (or track the 'Paid/Unpaid' status as marked by the Members through the game lobby).
• If collecting Game Pass fees on platform, you can track the 'Paid/Unpaid' members (This is applicable for Clubs/Leagues in Australia only).

Player/Member Mapping (Verification)

• Map, connect and verify a Member of your game, with his/her 'Player' record within your game.

Verify as Player (Manual)

• Select Member (required) - this is the end user (Member);
• Select Player (required) - this is the player you created as a player record;
• Click 'Submit' to finish verification and mapping;
• You can come back at any time and add/remove new mapping and verification.

Player Verification Requests

• Members can go to their 'Player' profile on the game and submit a 'Claim Profile' request
• If a request is received, admin can check and confirm if the submitted request is legitimate and approve/decline the request as required.
• If approved, the verified record is added to the 'Manage Verified Player' list.
• If declined, the Member can submit another 'Claim' request on the correct 'Player' record in future.

Benefits of Verification & Mapping

• It empowers members with the ability to set the following information for his own 'Edit Profile', which further reduces the work for the game admin, as well as directly connect the member with the game, giving him/her ownership and control to manage a few things on his personal player profile. It allows the mapped/verified members to do the following:

• Set a player photo.
• Write 50-100 words about him/herself.
• Set batting style (for Cricket only).
• Set bowling style.(for Cricket only)

• Admin view of the overall rankings leaderboard of the fantasy game.
• Select a Round to view the rankings for a specific Round (this is a MCT PRO feature for Members).

• Make the game 'Private' under 'Settings > Game Structure' and then use 'Game Codes' to invite members to join the game using unique 'Game Codes'.
• Create Game Guests invidually or import a list of members in bulk.
• Once a member name is added to 'Game Guests List', click on 'Send' to send the invitation email to the member.
• De-activate a Game Code to stop a member from being able to use the Game Code.
• Game Codes are unique and can be used by the assigned member 1 time only.
• Member is requested to enter the Game Code, when the member tries to access the Game on My Games.

To activate your fantasy game, you are required to have paid the Starter Plan fees.

What It Means

• To activate your game, you are required to pay for the starter plan
• This is a one-time fees (required) for the activation of this game
• You are allowed to setup the game, before paying the activation fee
• This fee is non-refundable
• Once paid, you can activate the game by going to the 'Game Activation' (Green Button) option on the Admin Hub
• You are allowed to 'Activate' or 'Deactivate' game as and when required

When 'Activated', the game becomes visible and accessible on your 'Fantasy Hub', as well as on 'My Games' for Members.

When 'Deactivated', the game is hidden and becomes inaccessible on your 'Fantasy Hub', as well as on 'My Games' for Members.

Starter Plan is valued at $99 (AUD) and includes:

• Customized game setup
• Access to all features
• Personal game fantasy hub
• Personal admin fantasy hub
• Unlimited player records
• Unlimited members
• Manage own score updates
• 30-min setup call
• Ticket Support

One-time fees for the activation of each game applies. You MUST have paid for the Starter Plan to be able to activate your game. his fee is non-refundable.

Use this setting if you are looking to fundraise through your fantasy game, by collecting a Game Pass (Entry) Fee from Members on your own (outside MyClubtap) or by using the Game Pass collection feature within the platform.

Note: On-platform collection feature is available to Clubs in Australia only.

If you're looking to fundraise, you have 2 options available:

• Want to use MyClubtap's Game Pass service to collect within the platform.
• Want to collect on your own outside of MyClubtap platform.

Option 1: Want to use MyClubtap's Game Pass service to collect within the platform.

• Team entry fee collection on platform
• Available for clubs/leagues in Australia only
• Processing Fees: 15%, Club/League: 85%
• Min Amount ($10) & Max Amount ($100)
• Fees in Australian Dollars (AUD) only
• Set your Game Pass (Entry) Fees (in number only)
• Accept Terms of use
• Press Submit to confirm

Option 2: Want to collect on your own outside of MyClubtap platform.

• Set your Game Pass (Entry) Fees (in number only)
• Set your Game Pass (Entry) Fee collection information (details on how you are making your collection)

Manage Members

• You can manage the status of those who have paid in this section
• You can manage any 'I have paid' requests made by Members
• Note: This section is to provide an overview only

How Do Members Pay

• Members are displayed the option of your Game Pass on 'My Games' and 'Dashboard' sections
• Members can click on the 'Entry Fee' button for more information on further required actions
• For collection on your own, Members have the option to mark themselves as 'I've now paid', which you can manage under 'Manage Members' section
• For collection on platform, once Members have paid, they're marked as having 'Paid' under 'Manage Members' section

This is an optional paid-service for Clubs/Leagues, who would like to have their score updates managed by MyClubtap.

Pricing of Scorer+ service is based on number of Fixtures that require Score updates.

• Fees: $2 per Fixture/Team
• SLA: 24-48 hours
• Minimum: 10 Fixtures ($20)

Example

• If you are a Club with 4 Teams, with each Team expected to play 15 Fixtures over the season, you would then expect a total of 60 Fixtures (4 Teams x 15 Fixtures) as your benchmark.
• You can then set 60 (Fixtures) as your number for the payment of this service.
• Our team will continue to take care of score updates for 60 Fixtures within your game. Once (IF) your quota of Fixtures is close to being exhausted, one of our team members will get in-touch with you to top-up / extend the Scorer+ service with additional paid Fixtures.

What is considered as 1 Fixture?

• A Fixture is an individual inning(s) of 1 team within a match.
• In case of a Cricket club, a score update for a Fixture is for the scores of your Club team only (not the opposition), that is considered as 1 Fixture for the team.
• If you Fixture has 2 innings (in case of 2-day matches), both innings (1st/2nd) are considered a part of 1 Fixture for the team. They are not considered as 2 separate Fixtures.
• In case of all other sports (except Cricket), 1 Fixture is 1 Match of each 'Team' for which Fixtures have been added in the game.

Once you have completed your game setup and paid the pricing plan fees, you're ready to activate your game.

• Go to your Admin account hub, click on the actions arrow to access Game Activation.
• You MUST have met all conditions to be able to activate your game.
• Once ACTIVATED, your game become accessible to members via their 'My Games' section.
• If DE-ACTIVATED, your game is hidden from members access.

• This allows you to mark your game as 'Completed' after the game has ended.
• Go to your Admin account hub, click on the actions arrow to access Game Status.
• Select the option 'Completed' and press submit, this will mark your game as Completed for members and they will then not be able to make any further actions on the game lobby (like make/save team changes).
• By default, each game status is set as 'In-Progress' and you do not have to change it to 'Completed' unless you are ready to mark your game as completed.

• See Video Help Tutorials for step by step instructions about the admin portal (Coming Soon).
• See knowledge base articles on the Help Center for more information.
• Raise a ticket
• Email your query to help@myclubtap.com

• Book an intro session on how to set up your fantasy game on MyClubtap with Vicky.